I am embarking on my long series of flights to England for the Cake International show as I write this. As always, I seem to find myself writing blogs during this time. Someone commented to me that I must be really good at flying to events with cake things and that I should share my tips. I know I did my tips on Traveling to Cake Shows, but that was really written for people who drive, so I am going to share what I have learned over the past year of constant plane flights.
1. Get the app for your airline.
If you have a smartphone, download the app for Delta, Southwest or whichever airline you fly. It is a quick way to see what gate you fly into and which one the next flight leaves from. You can check in on it, book flights on it and check your mileage balance. For instance, today four of us are flying to Birmingham from three different airports. We all meet up in Minneapolis. I was able to check the gates for everyone, since they have tight layovers. They got my text and were able to head to the right gate area as soon as they landed.
2. Pack intelligently
We have all learned the hard way what we can and cannot pack. Here is what my sugar teaching sisters and I would recommend. All fondant, gumpaste, modeling chocolate must go in the checked luggage. Know that you will be inspected by the TSA if you carry these. The glycerin will make them go through your luggage. If you carry airbrush or liquigel colors, glaze or piping gel/glucose, you should double bag the items. I promise. Those leaks are terrible! I always bag my tools in ziplocks. I tend to wrap my large rolling pin inside my FondX mat, to keep it from getting beat up.
3. Introduce yourself.
For some reason, all these cake tools look like weapons to the TSA. Since we know they are going to open our bags, the smart choice is to let them know who you are and why you have this stuff. I have a sheet that includes my logo, explains who I am and that these cake tools are for my classes and demos. I include my cell phone number so that they can reach me quickly if they have any questions. I put the sheet inside a page protector and put one in every piece of luggage I check. I have never had a problem since I started doing this.
4. Fire bad.
If you use torches on isomalt or sugar, you have to make sure that the torch is completely empty. This means not just pouring out the liquid, but actually turning your torch on and letting the fuel burn dry. You cannot carry any of the fuel in your luggage. You must buy it at the destination. The TSA will call you to security if you don’t do what I wrote. Just ask Peggy Tucker! She is the one that shared the information with me. The fuel is considered combustible and they aren’t going to look friendly upon it in your suitcase.
5. Protect fragile items.
When I pack, I always put the heaviest items at the bottom of the suitcase, closest to the wheels. I see people lay their cases out flat and they put a full layer of heavy down then put other things on top. When they tilt the suitcase up to roll, the heavy things all push down towards the wheels and settle. They can damage your fragile items if you do that. I always put the icing down by the wheels, veiners and molds above that, then cutters on top. I want to be sure my cutters do not get bent.
6. Carry on my wayward son.
If you are taking an entry or display on a plane, it is almost always best to carry that onto the plane. If possible, use a plexiglass box or clear container so that the TSA can see what it is and why it cannot be turned on its side. You can create a carry strap for your box like Susan Carberry did
or buy a commercial one like Kathy Lange did.
Often, I have to put the Tupperware into a rolling duffle because of how much I need to carry on. In that case, I fill the box so full of tissue, foam or packing material that my pieces cannot move no matter how I turn that box. My friend Kim Denis actually packed a cake so well in his checked luggage that it made it from London to Vancouver without damage! If you put your item in a regular box, consider cutting a peek hole on one side and taping Saran over the hole so that the TSA can see inside without completely unpacking the box.
7. Tears for tiers.
Usually, single tier cakes are best for airline travel. Some folks have been brave and check the tiered cakes inside a large box. They mark what side is up and think it will be fine. Unfortunately, the guys moving your luggage around are usually in a hurry and may not handle your piece the way you ask. I have been at the Oklahoma show several years where people opened up their checked wedding cake entries only to find shattered messes. This might be a good time for the Cake Safe! Barb Evans flew to the Virginia show one year and put her cakes in photography (Pelican) cases, lined with industrial foam. She had ridiculous oriental string work safely fly to Virginia this way!
Mike McCarey ships real cakes across country. He advises a sturdy box with the peek hole. He says that choosing to ship cake orders or other supplies is an expensive proposition. He is a “known shipper”, which means he has paid a fee and passed security tests. He must ship a certain volume each year to maintain this status. He can ship counter to counter, but it is only for those who know they will be doing this a LOT. It is not cheap.
8. Southwest and Frontier are your friend.
Luggage costs money to check with most airlines. Southwest and Frontier are the real exceptions. If you are hauling a bunch of things to Cake Camp or a competition, you may cherish having up to 100 pounds of free luggage!
9. Bag in a bag.
When I go to convention or the NEC, I either take a larger suitcase than I need or I pack a smaller carryon inside my checked bag. You know you are going to buy things. You are. So plan ahead for it. At the NEC, they do not give out the awesome bags we get at convention, so I had to buy one last year. This year, I have two of the purple Choco Pan bags from ICES in my checked luggage. It will make it so much easier as I purchase items at the show. The plastic sacks just don’t hold up as well, especially if your purchases are heavy.
10. Cart it.
I never used to use the luggage carts. I was stubborn and certain that I could handle things. I remember pushing four bags and two carryons through the Orlando airport for Florida Mini Classes one year. What was I thinking?!!! It is worth the $4 or $5 to not kill yourself or damage a display.
11. If it fits, it ships.
Consider shipping item separately. If your hotel will allow it, it can make your life much easier! The day after convention, there is always a line of people shipping their purchases home.
I hope that some of these tips will help you. I will see you on the road, or at an airport somewhere down the line!